Painting Job Costing Spreadsheet — know what jobs really earn

The number above is real math — here's the engine behind it

Estimate sheet: hours and materials from your takeoff

Price and margin engine with the margin-vs-markup comparison

Margin ON PRICE, not markup on cost — adding 30% to cost looks like profit and pays like 23%. The engine prices so overhead AND margin are both covered.
Labor from production rates — walls, ceilings, trim and doors each at their own rate, all adjustable to your crew.
Gallons from coverage — rounded up to what you actually buy, sundries included.
Sanity checks before the bid goes out — price/sqft range, effective hourly, and whether a 10% overrun would eat the margin.

Free templates format the quote. This calculates whether the job makes money.

	Free estimate forms	$12 marketplace files	PaintProfit Pro
Prices the job from a takeoff	You type a number	Rarely	Yes — rates × areas
Overhead & margin engine	—	—	Yes, margin on price
Shows the margin-vs-markup gap	—	—	On every job, in dollars
Job costing (estimate vs actual)	—	—	Built in
Sanity checks	—	—	5 automatic checks

Get PaintProfit Pro

The Calculator

$49

One-time — no subscription. One mispriced job costs more than this.

Estimate & job-cost calculator (Excel + Google Sheets)
Quote sheet you can send as-is
Per-job costing: what you really earned
5 sanity checks on every bid
Free updates to the calculator

Add the Business Doc Pack — proposal template, change-order form, follow-up scripts (+$19)

The Toolkit

$119

Everything in the Calculator
Business Doc Pack included (proposal, change orders, scripts)
Job-Cost Tracker: 20-job dashboard — is the BUSINESS earning its margin?
The Pricing Playbook: 6 chapters on keeping the money you earn
Every future painting tool we build, free

Secure checkout by Paddle — Visa · Mastercard · Amex · PayPal · Apple Pay · Google Pay. Tax added at checkout where it applies. Instant email delivery.

14-day guarantee: if it doesn't make your bidding faster and clearer, one email gets a full refund. No questions, no hoops.

Questions painters ask

Does it work in Excel AND Google Sheets?

Yes. Classic formulas only — opens clean in Excel and imports into Google Sheets without breakage. Formula cells are protected (no password) so nothing gets deleted by accident.

What does job costing add over estimating?

The truth. The tool compares estimated vs actual hours and materials per job, shows the margin you really earned, and tells you whether the leak is production speed or takeoff.

How do I get it?

Instant email delivery after checkout — download links for every file. Lost the email? Reply to it and a human sorts you out.

Exterior jobs too?

Yes — production rates and coverage are inputs, so set your exterior rates and the same engine prices siding, trim and full repaints.

What's the license?

One painting business, all your devices and estimators. Not for resale.