The Email Size Limit Problem
You've crafted the perfect email, attached your PDF, and... error. "Attachment too large." Most email providers have strict limits:
- Gmail: 25MB
- Outlook/Hotmail: 20MB
- Yahoo Mail: 25MB
- Corporate email: Often 10MB or less
Solution 1: Compress the PDF
The quickest fix is reducing file size. Our Compress PDF tool can significantly shrink your PDF:
- Extreme compression: Can reduce files by up to 90%
- Recommended: Good balance of size and quality
- Light compression: Maintains quality for important documents
Try extreme compression first - if the quality is acceptable, you're done!
Solution 2: Split Into Multiple Parts
For very large documents, splitting the PDF into smaller parts may be the best option:
- Split by page ranges (e.g., pages 1-20, 21-40)
- Extract individual chapters or sections
- Send as multiple attachments in separate emails
Solution 3: Remove Unnecessary Pages
Do you need to send the entire document? Use Remove Pages to:
- Delete blank pages
- Remove appendices the recipient doesn't need
- Extract just the relevant sections
Solution 4: Convert High-Resolution Images
PDFs with many images are often huge. Consider:
- Reducing image resolution before creating the PDF
- Converting color images to grayscale if color isn't essential
- Using compression on individual images
Solution 5: Use Cloud Sharing Instead
When compression isn't enough, share via cloud:
- Upload to Google Drive, Dropbox, or OneDrive
- Get a shareable link
- Email the link instead of the file
Benefits:
- No size limits
- Recipients always get the latest version
- You can revoke access later
- Track who accessed the file
Prevention: Creating Smaller PDFs
For future documents:
- Use "Save As" with compression options in PDF software
- Optimize images before inserting them
- Avoid embedding fonts if not necessary
- Use vector graphics instead of high-resolution images when possible